Job Title: Procurement and Inventory Analyst

Department: Finance
Location: Lagos
Number to Hire: 1
Job Type: Permanent
Minimum years of Experience: 4


The job responsibilities of the Procurement and Inventory Analyst include the following:

  • Coordinate the accurate completion of purchase requisitions from user units within the Technical department and other Non-Technical functions
  • Receive and review all requisitions for the purchase of technical and non-technical items, ensuring they are properly approved and within budget
  • Source, process and coordinate the analysis of valid quotations/ tenders for approved items
  • Engage in negotiations with suppliers/vendors (with the approval of the Procurement Manager or Head, Procurement) and coordinate the issuance of purchase orders, after due approvals have been obtained
  • Ensure all purchase orders are authorized by management, dispatched to vendors for acknowledgement and file with supporting documents
  • Review vendor invoices and ensure they are in line with PO and contract terms
  • Manage contracts and agreements effectively according to agreed terms and processing renewals when due
  • Co-ordinate and manage cost of sales requirements from the requesting units/departments
  • Support the implementation of inventory management policies and procedures, upon due approval by the Head, Procurement and relevant authorities within the organization
  • Receive, record, review and oversee proper documentation of all technical stock (technical department items)
  • Maintain an updated inventory records management system
  • Be abreast of the latest inventory management and material handling tools, technology and procedures
  • Ensure appropriate authorization for the release of stocks as well as proper documentation for relocation of items
  • Proactively track the movement of inventory items from one location to another
  • Update system records of items against physical balances
  • Receive all inventory items ordered, match with PO and update the inventory records regularly
  • Conduct periodic demand planning to determine needs and requirements for goods and services
  • Other duties that may be assigned

Qualifications, Skills & Competencies

  • A Bachelor’s degree in Business, Economics, Engineering or Science related discipline
  • Minimum of 3-5 years’ post-NYSC experience in Procurement or Supply Chain Management and/or Finance environment
  • Excellent written and oral communication skills
  • Effective time management skills
  • Excellent interpersonal skills
  • Excellent numeric and analytical skills
  • Advanced proficiency in MS office suite
  • Good sourcing and negotiation skills
  • Integrity and ability to deal with confidential information are essential
  • Ability to define and understand technical requirements
  • Good working knowledge of data processing and management
  • Ability to work and deliver promptly within tight timelines with minimal supervision
  • Good working knowledge of ERP system

Demands of the Job

  • Good accounting skills
  • Ability to work under pressure
  • Can work on call during weekends
  • Apply best practice bench-marking
  • Ability to work with minimum supervision