The HR Officer will support MainOne’s recruitment activities, ensuring timely placement of the right candidates within the company for contract and entry level roles. He/She should have a clear understanding of company’s headcount budget each year and support the manpower planning process. The HR Officer will also oversee the general administration for the onboarding of new hires, providing support to ensure they are settled within the first three (3) months of joining the company.

Specific responsibilities shall include the following: 

Talent Acquisition

• Work with assigned hiring units to develop Job Descriptions (JD) and ensure all assigned roles have a detailed JD
• Identify suitable recruitment channels for each role
• Post internal and external posting of vacancies assigned roles
• Conduct initial CV sift and shortlist candidates
• Conduct first level interviews to screen candidates
• Shortlist and summarize CVs for easier evaluation before sending to hiring departmental heads
• Coordinate assessment tests and interview sessions for successful candidates for assigned roles
• Track recruitment statistics and generate weekly and quarterly reports for assigned roles
• Provide feedback to candidates for assigned roles within the stipulated process turnaround time
• Draft employment contracts for selected candidates for assigned roles
• Obtain and assess credentials of candidates
• Ensure all assigned roles are filled by suitable candidates within the targeted time
• Support the creation of a talent pipeline identifying criteria such as companies to recruit from, for hard to fill/ critical roles across the company’s functions/departments
• Conduct applicant pipeline management by reviewing the general HR mailboxes for applications and CVs, screening and sorting suitable CVs for further review by the HR Manager
• Compile test scores/results and update assessment scripts on the recruitment portal

Talent Integration

• Creating new hires on HRIS and assignment of ID numbers for new hires
• Notifying relevant units and Line Managers when a new hire is expected to assume duty and the work tools they will require
• Send new hire forms to the prospective employee to complete before they join MainOne
• Assigning Buddies to new hires and informing Buddies of their selection
• Ensure all new hire’s credentials are sighted and copies placed in their files (including offer letters)
• Initiate week-one pulse check survey for new hires at the end of their onboarding program and coordinate follow-up sessions on same
• Scheduling medical and background checks for new hires
• Facilitation of quarterly Mid-Level Hire Orientation
• Maintaining the new hires and exit lists as well as communicating updates to Financial Planning Unit
• General administration of the induction and onboarding process for all staff

Ad-hoc Tasks

• Provide support for HR Special Projects including conducting research as required
• Complete other ad-hoc tasks that may be assigned

• Bachelor’s degree in a relevant discipline
• At least 2 years of relevant HR experience is required
• Strong analytical and problem-solving skills
• Excellent communication skills – written, oral and presentation
• Interpersonal and teamworking skills
• Prioritization and time management skills to manage multiple conflicting activities and accomplish the desired end results within stipulated timelines.
• Interviewing skills
• Research skills
• Proficiency in MS Office 

• Constant awareness of sensitivity and confidentiality involved in the function
• High level of initiative and creativity in discharging assigned tasks
• Ability and willingness to work long hours and meet tight deadlines when required